Explanations:In formal letter writing, the recipient is typically a specific person or role within an organization. The address should include the name or title of the recipient, the organization, and the location. This ensures the letter reaches the appropriate individual or department. The purpose of formal letter writing is to communicate with clarity and professionalism, and addressing the letter correctly is a key aspect of this.
When writing a formal letter, it is important to identify the specific person or role to whom the letter is addressed. This is because the recipient is the individual who will read and respond to the letter. Addressing the letter to a specific person or role ensures that the letter is directed to the appropriate individual and increases the likelihood that it will be read and acted upon.
In the context of the given options, option B is the correct choice because it addresses the letter to "The Manager" of a specific business, "Tours & Travels," located in Sector 40-C, Chandigarh. This is a proper format for addressing a formal letter to a specific person within an organization. The address includes the title of the recipient, the name of the organization, and the location, which are all necessary components of a formal letter address.
Option A, on the other hand, addresses the letter to a school, which is an institution rather than a specific person or role. This is not the appropriate format for formal letter writing, as it does not identify a specific individual or role within the organization. Similarly, options C and D are incorrect because they either suggest that either option A or B could be correct or that neither option is correct, which is not the case.
It is important to note that in formal letter writing, the address should be clear and specific. Using informal language or abbreviations in the recipient's address can lead to the letter being misdirected or not taken seriously. Therefore, it is crucial to follow the proper format for addressing a formal letter to ensure that it reaches the appropriate individual and is treated with the necessary professionalism.